Form i9 Advantage: Streamlined Management of the Form i9

Now, go totally paperless with your i9 requirement. The new Digital Form i9 Advantage program offered through HireSafe provides employers with new and expedient methods of complying with the legal requirements of IRCA. As a federally approved Designated Agent of the Department of Homeland Security (DHS) and the Social Security Administration (SSA), our firm increases the efficiency and validity of Form i9 employment verifications and processes. Record-keeping requirements for the paper-based Form i9 are cumbersome and the laws are hard to follow. For instance, the record-retention for the Form i9 can be either one year or three with fines for under-documentation and over-documentation! Is someone in your HR department managing, tracking and purging these files routinely? Most likely not, creating maximum exposure for hefty fines for non-compliance by ICE. Now with the i9 Advantage program all the functions, details and documentation for the Form i9 are digitally processed to effectively manage your federal hiring requirements.

HireSafe Digital Form i9 Advantage service enable employers to:

• Confirm the legal “right to work” status of newly hired employees and receive a unique verification number from the Department of Homeland Security.
• Use an error-detecting electronic Form I-9, virtually eliminating processing errors and simplifying the document completion process.
• Electronically store and retrieve active and inactive i9 Forms, providing anytime, anywhere secure paperless access for updating, re-verification and governmental inspection as dictated by law.
• Receive automated alerts 90, 60 and 30-days in advance of the expiration of employees' work authorization documents, enabling employees to apply for renewal of their work authorizations, greatly increasing the probability that they can legally continue to work without interruption.
• Easily identify current employees with mismatched Social Security number(s), through the SSA’s Social Security Number Verification Service (SSNVS).

Measurable Benefits with Form i9 Advantage Employment Verification:

• Simplify and improve the efficiency of your Form i9 employment verification process.
• Provide Executive Management with the peace of mind that your employees’ Social Security and Immigration documents are valid.
• Substantially decrease human errors in completing i9 Forms.
• Cost-effectively reduce your exposure to government audits, financial penalties and negative publicity resulting from non-compliance.
• Improve the accuracy of your payroll and tax reporting and virtually eliminate SSA inquiries concerning unmatched Social Security accounts.
• Create a paperless, electronic Form i9 storage and retrieval system.
• Provide a more stable workforce by reducing disruptive and costly turnover of legally unauthorized employees.
• Demonstrate “Good Faith” compliance with the employment verification provisions of IRCA through participation in the government’s Employment Verification Program.
• Protect U.S. jobs for individuals who have a legal right to work in the United States.
• Help reduce the country’s spiraling identify theft crisis.

HireSafe Form i9 Advantage Compliance Consulting Services

The HireSafe professional consulting services are designed to provide confidential and comprehensive audits of an employer’s Form i9 program and processes. Our senior staff includes trained and experienced individuals, including former INS officials and executive-level teams of Human Resources professionals. Our senior consultants can:

• Prepare a confidential “risk assessment report” of your overall i9 program and make proactive recommendations for reorganization and simplification.
• Identify errors, omissions and technical discrepancies in all active and inactive i9 Forms and provide recommendations for remedial action.
• Provide assistance for the renewal of work authorization documents.
• Help employers purge inactive i9 Forms as allowed by law.
• Participate in government inspections and audits of i9 Forms.
• Train internal HR staff to properly manage and administer their Form i9 program and processes.

 Information for Federal Contractors

The Federal Acquisition Regulation (FAR) final rule, known as the Federal contractor rule, directs Federal agencies to require many Federal contractors to use E-Verify to electronically verify the employment eligibility of certain of their employees. It requires Federal contractors to agree, through language inserted into their Federal contracts, to use the E-Verify program to confirm the employment eligibility of all persons they hire during a contract term, as well as their current employees who perform work under a Federal contract within the United States. The rule’s requirements to include language on E-Verify in Federal contracts took effect on September 8, 2009.

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